Pro Archives, Pro Futuris

Amanda Norman, University Archivist
Amanda Norman

By Amanda Norman

A few years ago at a Christmas party, I was asked, “Why bother to keep historical records? Why not reboot every hundred years or so with a clean slate? We don’t know that much about the 1600s, and that doesn’t really hurt us.”

View from the backboard
Archival records document important changes in history, such as when Title IX was passed and began to support the growth of university women’s athletics. Here, Baylor athletics all-star Suzie Snider Eppers makes a shot in a 1970s practice scrimmage. Olga Fallen papers, box 38.

After I picked my jaw up off the floor, I tried to explain to this new acquaintance about the importance of records in understanding where we’ve been, so we can make better choices moving forward. I told him about how records are invaluable resources for people, businesses, governments, and other organizations. I reminded that we do, in fact, know quite a bit about the events of the 1600s, thanks to records, and without them, we wouldn’t know about major events like civil wars, plagues, religious movements, and more—events that shape our contemporary life, even if in ways that aren’t readily apparent.

But I don’t think I really got through to him, and that left me feeling dissatisfied with my response. When considering archives and historical preservation, perhaps the natural impulse is to think that these efforts are for the past. That old things document past people, past places, past events. And while that view is partially true, the real function of archives is so much more.

Baylor University School of Business, IBM 405 Electric Punched Card Accounting Machine, c.1950s (1)
Archives help us remember a time when this was cutting-edge technology! Students gather around an IBM 405 Electric Punched Card Accounting Machine, c.1950s. Baylor photo files: Baylor-Departments-Hankamer School of Business.

Frank Guittard's Baylor Homecoming parade notes (page 5), 1915
Archives show the history of longstanding traditions, like Baylor’s Homecoming parade. Frank Guittard was in charge of coordinating Baylor’s second Homecoming parade in 1915. On this page of notes on his guidelines to parade participants, he tells them the end of the route and how to march. Francis Gevrier Guittard papers, box 20, folder 4.

We keep archives for the future. Archival records retain their value as they are used, today, tomorrow, and for our descendants. Every time a researcher finds that turning point journal entry, that critical line entry in a ledger book, that changing boundary on a map, that influential piece of correspondence—every time a researcher gains new knowledge, the past comes to life. New knowledge leads
to a better future, whether a record tells us where an old burial ground was so we don’t build on top of it, or if it gives us greater insight into the mind of a former U.S. President and how he formed decisions. No matter if the information gained is of local or international impact, of interest to a nation or to one person, the past becomes present when people use archives.

For these reasons, I appreciate the sentiment behind the naming of Baylor’s vision, Pro Futuris. A play on Baylor’s motto, Pro Ecclesia, Pro Texana, the words remind us that all that we do at a university is in the name of a better future. In my role as University Archivist, I can see through the records that Baylor has changed in many ways…and hasn’t changed at all in others. We’re still discussing many of the same issues that were being discussed decades ago, from diversity to gender politics to what kind of institution we mean to be.

If archives sit on the shelves untouched, then yes, they are of the past. That’s why The Texas Collection is perpetually working to make accessible its records so people can interact with the past and bring it to current relevance—and hopefully, future actions for a better future.

1 Comment

  • Charles Guittard

    July 29, 2016 at 5:43 pm Reply

    Amanda, thank you for your excellent article above and the wonderful contributions you made to the Texas Collection while serving as its archivist. All those research notes you either wrote or inspired were terrific. As an add on to your reasons above for maintaining archives is that archives in part serve as a lesson for the future owing in part to the fact that the people making the decisions in the past were not so very different from the people today, they were just making their decisions and living their lives in a somewhat different context. Another way perhaps of saying it that one realizes from the study of archives that our ancestors were much like we are today. That knowledge has a way of tying their times and issues to our times and issues. Tying those things together hopefully clarifies our own times.

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