Tag Archive for Presentations

(Digital Collections) Taking Your Show on the Road? Take a Look at Our Checklist

Our gear for this week’s presentation (from top): USB clicker, artifacts, handouts, handouts and more handouts, all on a trusty book truck.

Friday is a big day for the Digitization Projects Group. That morning, Darryl Stuhr (Manager of Digitization Projects) and I will be presenting alongside Dean of Libraries Pattie Orr and VP for the Electronic Library Tim Logan to the Board of Directors for LEARN, a “consortium of 38 organizations throughout Texas” dedicated to “providing advanced network services for research, education, health care and economic development throughout Texas.” This will be the first time LEARN has held its Board of Directors meeting in Waco, and it’s a great opportunity to showcase our digital collections to a group of technology professionals from across the state.

We do dozens of presentations a year within our group. They range from in-house tours of the Riley Digitization Center to professional presentations at conferences and workshops. Even though our presentation this week will take place just a few buildings over from our home base in Moody Memorial Library, we’ll still be bringing a fair amount of materials and handouts with us, and that brought to mind a topic for this blog.

What does a traveling digitization expert pack for a presentation? We thought we’d share our checklist with you, so here’s a rundown for all you would-be road warriors out there.


One of the first things you learn from off-site presentations is never to trust the setup in the room where you’ll be presenting. Despite people’s best intentions, there’s always the chance that something will go wrong. So you pack for as many potential pitfalls as possible.

–       50-foot extension cord

–       Power strip

–       Projector with extra bulb

–       Laptop-to-projector cords and adapters

–       Power cables for laptop, projector

–       USB remote for advancing slideshows

–       Multiple copies of presentation saved online and on removable media (flash drive)


People love technology, and slick PowerPoints do a great job of showcasing your materials, but there’s still a great deal to be said about physical handouts. Depending on the topic and audience, our handouts might include:

–       One-sheet overview of the Digitization Projects Group or the Riley Center

–       Copies of the PowerPoint presentation

–       Flyers and brochures promoting your collections

–       Business cards


Here’s where things can get a bit more challenging. If your presentation can benefit from presenting the originals – like we plan to do Friday with the second volume of the War of the Rebellion Atlas and a 16-inch radio transcription disc – you have to make extra arrangements for secure transportation of a very valuable physical asset. If you’ll be bringing the “real thing” with you, it might be useful to have:

–       Specialized cases or reinforced storage boxes

–       Foam inserts and extra padding for last-minute reconfigurations within a storage box

–       A box truck or other cart for easier transport from vehicles to buildings

–       A hand truck (dolly)


There’s no way you can prepare for any eventuality, but we’ve learned (sometimes from painful experience) that a few of these essentials may be helpful when you’re far from home and expected to perform for a crowd.

–       Breath mints/gum/Altoids

–       A mini sewing kit (for those inconvenient popped-button emergencies)

–       An extra phone charger or USB cord

–       Migraine, sinus relief, indigestion and prescription medications (and extras!)

–       Extra copies of tax exempt status form for hotel stays

–       AA and AAA batteries

–       Spare presentation clothes. Seriously. If you’ve ever had to scour a Kohl’s department store in Lubbock, Texas 30 minutes before a presentation looking for slacks to replace the ones you ripped while getting out of a rental car at 8:30 in the morning you’ll know what I’m talking about. All I can say is thank goodness for extended shopping hours around the holidays.

If presentations at home or abroad are in your future, we hope this checklist will give you a starting point for the things you’ll need to succeed. We’d love to hear your tips and tricks for successful presentations in the comments, so fire away!

(Digital Collections) The Education of a Digitization Projects Group: A Dispatch from TCDL 2012

When the Digitization Projects Group isn’t busy saving the world (one scan at a time), we’re taking time to recharge our creative batteries and hone our technical skills at various conferences, symposia and workshops. This past week, half of the DPG (our Manager, Darryl Stuhr and myself) traveled to Austin for the Texas Conference on Digital Libraries.

This is the kind of group where library and IT types coexist in harmony, focused on the lofty goal of providing access to digital content, management of data, and the preservation of that data now and forevermore. Topics covered at TCDL included collaborative project workflows, data architecture, preservation systems, streaming video and much more. It’s the kind of group where a speaker may use the phrases “crowdsourcing,” “Internet 2” and “replicating server” in the same sentence with confidence that most people in the room will know what they’re talking about.

Darryl presented as part of a panel immediately following the opening session. His portion of the show covered the Browning Letters Project, specifically the challenges and rewards of working in collaboration with multiple parties to achieve a common goal. As outlined in this post, the Browning Letters Project is a major collaboration with Wellesley College focusing on the written correspondence of the poets Robert and Elizabeth Barrett Browning.

After a morning of presentations, nothing keeps things moving like a spicy “bowl of red” at the Texas Chili Parlor. We were joined by colleagues Tim Logan (Assistant Vice President for the Electronic Library) and Billie Peterson-Lugo (Director of Electronic Libraries Resources & Collection Management Services) for a lively round of conversation and traditional Texas chili.

Pictured: conference fuel

Presentations in the afternoon included information on streaming video for faculty use; crowdsourcing transcriptions of manuscript collections; and workflow/planning for collaborative projects. There was even an appearance by  Georgia Harper (University of Texas at Austin), a copyright expert who helped consult our group regarding the Black Gospel Music Restoration Project.

Georgia Harper: Copyright Rock Star

The day ended with a poster presentation session/reception where I presented a poster outlining what we’ve been up to in the realms of curation of digital assets and outreach to our respective publics.

Note the irony of presenting info about digital collections on a printed poster.

These conferences always generate lots of good ideas we can integrate into our work back in Waco. And while it can be easy to fall into the trap of “conference high” – where every idea you had seems like the most important thing in the world and must happen right now – there’s no doubt that taking advantage of opportunities like TCDL allows us to network with like-minded professionals, get exposed to new ideas and benefit from the critical mass that forms when lots of people interested in the same thing gather in one place for an extended time.

And did I mention the chili?

(Digital Collections) A New Dimension for our Collections: Introducing the Digital Collections Podcast

Imagine a world without sound. Your favorite music – gone. No more conversations with loved ones, oral tradition is extinct, beloved stories lose their impact. A world without sound would be a world without texture, without emphasis.

This is the world of document-based archival collections. The printed word is great for many things – conveying information, documenting events, preserving history. But it can lack the urgency, the emotional connection of information delivered in someone’s voice, through the power of sound. It’s the difference between reading a piece of piano sheet music and actually hearing it performed the way an audience in 1906 would have experienced it: played by a musician on a jazz joint upright or in a grand concert hall on a Steinway grand.

Here at the Digitization Projects Group, we wanted to give our users a new way to experience our collections, an aural avenue for connecting with the materials we digitize and put online every day. In short, we wanted to add a new, audible dimension to our materials, and that’s why we created the Sound in Collections podcast, the first episode of which is available to stream at the end of this post.

The name Sound in Collections is a play on the phrase “found in collections,” a phrase collections managers use to describe objects they come across in their collections that they weren’t expecting to find there. In museums, that can mean an item in a box that wasn’t listed on the deed of gift, or something tucked in a corner with no accompanying paperwork whatsoever. Those items are marked “FIC” and added to a list of things for a curator or collections manager to investigate for future disposition.

For us, we liked the idea of highlighting items from our collections that you may not expect to experience in a sound-based format. We plan to offer things like dramatic readings from our Civil War letters collection, readings (in Russian and English) of items from the Keston Digital Archive, and performances of musical pieces from our Spencer Collection of American Popular Sheet Music, plus interviews and in-depth analysis of materials in our collections.

If you have an idea for something you’d like to see in upcoming podcasts, email us at digitalcollectionsinfo@baylor.edu or comment on this blog post. We’ll incorporate your requests and suggestions into upcoming episodes. Once we get a few episodes under our belt, we plan to add them to Baylor’s selection of materials available in iTunesU.

So enjoy our first foray into audio excellence; we hope you’ll agree that this new feature from the Digitization Projects Group will be music to your ears.

Click below to listen to episode one of Sound in Collections.


(Digital Collections) A True Team Effort: Unveiling the Baylor University Libraries Athletics Archive

On the Friday night before Baylor’s homecoming win against Missouri, a team of Electronic Library staff and graduate assistants unveiled an exciting new project to the 30-year reunion of Baylor football’s 1980 Southwest Conference championship-winning team.

The project: the Baylor University Libraries Athletics Archive, a unique partnership between the Electronic Library, Baylor Athletics, and Baylor’s Institute for Oral History. Established to collect, preserve, and display materials related to Baylor’s 100-plus history of collegiate sports, the Archive was rolled out at the reception for the 1980 team, hosted by their legendary coach, Grant Teaff.

(The BULAA landing page at www.baylor.edu/lib/athleticsarchive)

Presently, items in the Archive are focused on Baylor football, specifically the Grant Teaff era from 1972 to 1992. The Grant and Donell Teaff Baylor Football Collection makes up the bulk of the collection at this time, with a special emphasis on the 1980 team that clinched the SWC championship and clashed with the University of Alabama in the 1981 Cotton Bowl.

The Archive features hundreds of photographs, promotional items, posters, videos, and audio clips that tell the stories of the athletes who represented the Green and Gold in athletic events of all types. The ultimate goal of the project is to collect and display materials from every sport Baylor athletes have participated in since the school’s founding.

Feedback from the attendees was uniformly positive, with several players responding with excited disbelief when they heard their photo was in the Archive. During several demos to 1980 team members, the men would begin to recount stories: memories of a particular game, nicknames of teammates, remembrances of important events, even wisdom imparted on them as 20-year-old athletes by Coach Teaff.

It is these personal reactions to the materials in the Archive that quickly reveal the impact this Archive can have on anyone interested in not just the history of Baylor athletics, but also the personal stories of the men and women who used their physical prowess to support their alma mater.

We hope you’ll take a moment to browse the Archive and relive some of the amazing moments in Baylor athletics history you’ll find inside. The 400+ items available now are just the beginning of the important work to come, so check back often.

Photos from the event

Tim Logan, Assistant Vice President for the Electronic Library, demos the Archive on a large-screen display for an attendee.

Graduate assistant Rachel Carson, from the BU Museum Studies program, demonstrates the Archive to a member of the 1980 team.

Graduate assistant Hannah Mason, a BU Journalism student, demonstrates the Archive.

Digital Collections Consultant Eric Ames demos the Archive for Dr. Ken Matthews, running back (#20) from the 1980 Baylor football team.

Eric Ames and Darryl Stuhr, Manager of Digital Projects (right), pose with coach Grant Teaff.

To view the Archive, visit www.baylor.edu/lib/athleticsarchive. If you’d like to help expand the Archive by either loaning or donating materials or by providing financial support, contact Eric Ames (eric_ames@baylor.edu).

Photos of BULAA unveiling event by Allyson Riley.