Research Tracks

A publication of the Office of the Vice Provost for Research at Baylor University

February 9, 2017
by Baylor OVPR
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Reminder: Drawings and raffles are not allowable forms of participant incentives

"Raffle Tickets" by alykat is licensed under CC BY 2.0.

Raffle Tickets” by alykat is licensed under CC BY 2.0.

The OVPR would like to remind researchers that while it is acceptable to provide compensation to research participants, it is not appropriate for that compensation to take the form of entry into a drawing or raffle for a prize. The restriction is based on a Baylor policy that prohibits raffles or drawings as campus activities.

This policy most often applies to campus groups who might wish to hold raffles as fund-raising activities, but the Office of General Counsel has advised that the policy also applies to research participant raffles.

Brian Spry, research compliance specialist in the OVPR, can advise faculty on the appropriateness of planned participant compensation and help them develop alternatives that satisfy all applicable requirements.  He can be reached by phone at 254-710-3147, or by email at Brian_Spry@Baylor.edu.

Contact the Office of General Counsel with questions about the policy.

October 5, 2015
by Baylor OVPR
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IRB launches redesigned website

Baylor’s Institutional Review Board has announced the launch of their newly updated website.  The site has been completely redesigned to provide investigators with all the information and tools they need to properly manage research involving human subjects.  The new site contains answers to frequently asked questions including whether or not a project falls under the purview of the IRB, what type of training is required and where to access necessary forms.

Deborah Holland, assistant vice provost for research and director of compliance, said “We are excited about the new website and hope that it helps serve the needs of our researchers. The information available on the website will grow over time to support Baylor’s research mission.”

Click here to visit the new IRB site.  Contact Deb Penney at 254-710-3708 with any questions.

September 24, 2015
by Baylor OVPR
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Office of Research Compliance to present second on-campus help session Oct. 21

The Office of Research Compliance will offer on-campus help sessions/workshops this semester for researchers who are planning to submit, or are in the process of revising, new applications (protocols) for IRB review, amendments, or continuing reviews of their human subject research projects.  The help sessions will be held at various locations on campus for the convenience of researchers in different departments, but all researchers are welcome to attend any of the scheduled sessions. All locations will have wireless Internet connections. Researchers should bring their own laptop.

The next help session is scheduled for:

Wednesday, Oct. 21, 2015
2:00-3:30 p.m.
Mary Gibbs-Jones Building, room 114

Office staff will be on hand to provide one-on-one assistance in the following areas:

  • Explaining the various templates and forms available to researchers;
  • Answering questions about the information required in the protocol, consent forms, and/or application forms;
  • Addressing IRB required modifications appropriately;
  • Discussing options for recruitment, informed consent forms and processes, confidentiality/privacy practices;
  • Providing guidance on more complex research design issues:
    • Research using physiological devices or biomedical procedures
    • Investigator responsibilities for research on sensitive topics or use of deception methods
    • Use of mobile applications, social media, or other emerging technologies in research
  • IRBNet and CITI training

Watch for future sessions throughout the fall semester.

If you need help but are unable to attend to a help session, please contact Deb Penney at 254-710-3708 to make an appointment.

August 31, 2015
by Baylor OVPR
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Office of Research Compliance to present on-campus help sessions for human subjects research

The Office of Research Compliance will offer on-campus help sessions/workshops this semester for researchers who are planning to submit, or are in the process of revising, new applications (protocols) for IRB review, amendments, or continuing reviews of their human subject research projects.  The help sessions will be held at various locations on campus for the convenience of researchers in different departments, but all researchers are welcome to attend any of the scheduled sessions. All locations will have wireless Internet connections. Researchers should bring their own laptop.

The first help session is scheduled for:

Wednesday, September 16, 2015
2:30-3:30 p.m.
Marrs McLean Science Building, room 245

Office staff will be on hand to provide one-on-one assistance in the following areas:

  • Explaining the various templates and forms available to researchers;
  • Answering questions about the information required in the protocol, consent forms, and/or application forms;
  • Addressing IRB required modifications appropriately;
  • Discussing options for recruitment, informed consent forms and processes, confidentiality/privacy practices;
  • Providing guidance on more complex research design issues:
    • Research using physiological devices or biomedical procedures
    • Investigator responsibilities for research on sensitive topics or use of deception methods
    • Use of mobile applications, social media, or other emerging technologies in research
  • IRBNet and CITI training

Watch for future sessions throughout the fall semester.

If you need help but are unable to attend to a help session, please contact Deb Penney at 254-710-3708 to make an appointment.

August 24, 2015
by Baylor OVPR
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Upcoming event: Institutional Review Board annual fall seminar

The university’s Institutional Review Board has scheduled its annual fall seminar for:

Tuesday, September 22, 2015
3:30 – 5:00 p.m.

Baylor Sciences Building E125

This seminar will provide beneficial information to both new and seasoned researchers, as well as anyone who signs into IRBNet as an advisor or departmental representative.

Among topics to be discussed are the role of the Institutional Review Board, requirements for a Principal Investigator, and accessing IRBNet and CITI for research purposes. The AVPR, Director of Compliance and the IRB Chair and Vice-Chair will be on hand to present information and respond to questions.

Additionally, the presenters will address the new submission and follow-up forms that are now required in IRBNet.

No RSVP needed, but seating is based on a first come, first serve basis.  Contact Deb Penney at 254-710-3708 with any questions.

December 10, 2014
by Baylor OVPR
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IRB votes to require use of updated forms for protocol submission

Baylor’s Institutional Review Board has recently voted to require investigators to use a new set of forms and templates for protocol submission through the online IRBNet system.  The new forms were released in August, but old versions of the forms have remained in the system and use of the new versions has been optional during the transitional period.

Following the recent IRB announcement, the old forms will be removed from the website at the end of the current semester.  As of Jan. 12, 2015 only the new forms will be accepted for review. Researchers who have used the old forms in the past and may have saved them for future use should be aware that those forms will not be accepted in new submissions beginning with the Jan. 12 date.

The research website and associated links are still undergoing preparation for future change as we continue to develop web pages that are informative and user-friendly for our researcher community. We continue to offer our thanks to you for your patience during this transition. Contact Deb Penney at 710-3708 with any questions.

September 17, 2014
by Baylor OVPR
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OVPR, IRB to present fall seminar in Dallas for LHSON faculty

IRB Fall Seminar at the LHSON in Dallas

Thursday, Oct. 2, 2014
4:30 p.m. (immediately following faculty general business meeting)
Lecture Hall, room 406

The OVPR and the Institutional Review Board will present a fall seminar to Louise Herrington School of Nursing faculty in Dallas next month.  The seminar is intended to help faculty, administrators and department representatives become familiar with regulations and procedures surrounding human-subjects research. Among topics to be discussed are the role of the Institutional Review Board, requirements for a principal investigator, and accessing IRBNet and CITI for research purposes.

Deborah Holland, AVPR director of compliance, and Lisa McKethan, AVPR director of sponsored programs, will be on hand to present information and respond to questions.  The presenters will address the new submission and follow-up forms that will go into effect this fall, as well as the OVPR’s internal research grants including the CFRIP program.

No registration is necessary, but seating is limited and will be available on a first-come, first-served basis.

September 15, 2014
by Baylor OVPR
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IRB to present fall seminar on human-subjects research

IRB Fall Seminar

Tuesday, September 16, 2014
3:30 p.m.
Baylor Sciences Building, room A.108

The OVPR and the Institutional Review Board will present a seminar this fall intended to help faculty, administrators and department representatives become familiar with regulations and procedures surrounding human-subjects research.  Among topics to be discussed are the role of the Institutional Review Board, requirements for a principal investigator, and accessing IRBNet and CITI for research purposes.  A similar session will be held at the Louise Herrington School of Nursing in Dallas next month.

Dr. David Schlueter, the IRB chair, and Dr. Wade Rowatt, the IRB vice-chair, will be on hand to present information and respond to questions, along with Deborah Holland, the assistant vice provost for research, director of compliance.  The presenters will also address the new submission and follow-up forms that will go into effect this fall.

No registration is necessary, but seating is limited and will be available on a first-come, first-served basis.

 

 

 

August 19, 2014
by Baylor OVPR
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OVPR announces administrative changes involving research compliance

The Office of the Vice Provost for Research has announced a number of administrative changes aimed at helping investigators and committee members navigate the sometimes complex landscape of research compliance.

Deborah Holland, assistant vice provost for research, director of compliance, says the changes are intended to support investigators and committee members in the ethical conduct and review of research.

“In research compliance, communication and documentation are the keys to success,” Holland said.  “The new forms and website changes will provide the support that Baylor researchers and committee members need to perform their roles while also documenting the university’s commitment to the responsible and ethical conduct of research.”

Summary of compliance changes and updates:

  • New submission forms and templates are available in the IRBNet system, including IRB applications, consent form templates, continuing review & closure forms and protocol templates.  The forms have been completely redesigned to meet regulatory requirements and reflect current best practices for IRB review, documentation and compliance.
  • The compliance website is undergoing updates to improve investigators’ access to the information needed to conduct their research.  New content will include explanations of the various review committee functions, assistance in determining what type of review is needed, and an FAQ section.
  • As in previous years, the OVPR will offer a compliance seminar in the fall for researchers and staff.  This year, for the first time, the seminar will be presented at the Louise Herrington School of Nursing in Dallas in addition to the session on the Waco campus.  The seminar will include discussion and question & answer sessions with the IRB chair and vice-chair, as well as the assistant VPR, director of compliance.  OVPR staff will also be on hand to explain the IRBNet and CITI online systems.

Contact Deb Penney, OVPR administrative associate, with any questions.

September 3, 2013
by Baylor OVPR
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Upcoming event: Human Subjects in Research seminar

The Office of the Vice Provost for Research, in collaboration with the Institutional Review Board, will offer a seminar next month to help faculty, staff and students learn more about research involving human subjects.

WHAT
IRB Chair Dr. David Schlueter and Vice-Chair Dr. Wade Rowatt will discuss the basics of IRB protocol submission and Baylor’s institutional requirements, including CITI training and the IRBNet online submission system.  Time will be allocated for questions and answers.

WHEN
Tuesday, Sept. 24, 2013
3:00-4:00 p.m.

WHERE
Baylor Sciences Building
Room A-108
(Video conferencing will be available for LHSON faculty in Dallas)

WHO MAY ATTEND
The seminar is open to all Baylor faculty, staff and students.

FOR MORE INFORMATION
Contact Deb Penney in the OVPR with questions about this event.