Baylor Central Libraries

Library Van Use Policy

Policy

The library van is scheduled by Access Services. Access Services will have first priority for van use. Use by other units will have to fit within times when the van is not scheduled for use by Access Services. Furthermore, the library van is not available for out-of-town trips.

Rationale

Access Services needs reliable access to the van on a daily basis for OsoFast delivery to downtown locations, frequent trips to O’Grady, and other deliveries to locations which are not accessible with the golf cart. The age and condition of the van have also been a consideration in making this change.

Procedures

Request use of the library van through Outlook. Access Services will only approve requests which are for local use and for times when the van is not reserved for Access Services.

For other in-town van needs, contact the Administrative Office. A van from other groups on campus with vans may be available.

For out-of-town trips or other transportation needs that cannot be met with University-owned vehicles, contact the Administrative Office to arrange for a rental from Enterprise. Note that this expense will need to be approved in advance as a travel expense.

Effective 21 Feb 2011, Amended 1 Nov 2012

Please direct any students, faculty, or staff with posters to display in the library to the Office of Marketing and Communications in Moody Library Room G-36 (through Java City and then to the left). Carl Flynn’s team will now handled approval of posters.

Ken pulled together the following summary of printer maintenance responsibilities, which is consistent with procedures we put into place in 2006, but clarifies roles:

Public service points will ensure that paper and toner are replaced in the public printers closest to them. Other maintenance and repair issues will be reported to the HELP Desk for handling.

Here is a break-down of the responsibilities by service group:

• Circ Desk staff — printers on Moody 1^st floor, including the elevator lobby.
• Periodicals staff (day shift) — printers on Moody 2^nd floor, including the Prichard Quiet Study Commons
• Security staff (night/weekend) – printers on Moody 2^nd floor (paper only), including the Prichard Quiet Study Commons.
• Reference & Library Instruction staff — printers on Jones 1^st and 2^nd.
• Tech Point students — printers on Moody Garden
• Crouch staff — printers on Moody 3^rd
• DMS staff — printers in G32

Ken has assembled a new policy and procedures document for handling of “lost and found” items. All Central Library staff need to know these procedures.

Found items should be routed to Access Services immediately when found. Access Services will take care of contacting the owner.

Please do not stick items in a drawer, under a counter, or in any other temporary holding place. Unless it is impossible to do so, please take items to the Moody Foyer Welcome Desk right away.

There is a possibility of winter weather in the Waco area tonight (Thursday, 12/3) and tomorrow (Friday, 12/4). Just in case the weather gets particularly bad, we’ve updated the Inclement Weather Policy and Procedures for the Central Libraries. This document provides instructions for staff who may be called upon to close the library. Access Services and Library Security Staff in particular should review the document. It is available from:

Library Home Page | About Us | Info for Staff | Policies and Procedures | Winter Weather Policy and Procedures.

To go directly to the document, visit and bookmark http://www.baylor.edu/content/services/document.php/102831.docx

In the event of wintry weather, please monitor the Baylor web site (http://www.baylor.edu) and local TV and radio stations for any announcements.